Purchase Order Item Numbers

Each item on a Union Pacific Materials Purchase Order has its own specific Item Number. These item numbers also must be referenced on all:

  • Invoices
  • Shipping notices
  • Delivery documents
  • Packing lists
  • Credit memos
  • Correspondence
  • Any other purchase order-related documents

There are two types of Item Numbers (corresponding with the two types of materials purchase orders):

  • Item Numbers for Stock Purchase Orders

    Example: Item number 599-1234-0

    • Stock items are assigned unique numbers within our stock material system.
    • The first seven digits in a stock item number identify the item, followed by a one-digit kind code designation. The kind codes are 0 for new and 3 for vendor repair or unit exchange.
  • Item Numbers for Non-Stock Purchase Orders

    Example: Item number 001

    • Non-stock items reflect the line numbers which appear consecutively on the purchase order.
    • Non-stock item numbers consist of three digits.