In the regular course of business, HMS maintains confidential medical records for post-offer applicants and employees in accordance with applicable federal and state laws. Unless required by law, copies of documentation existing in those files are not released to anyone outside HMS, except in the following instances:
- When HMS receives a subpoena or other court order instructing the release of specific records;
- When relevant documents from an employee's confidential medical record are required in order to prepare an appropriate defense of Union Pacific or any of its personnel;
- When necessary to evaluate an employee's claim relating to a personal injury or illness if the employee is represented by legal counsel; and/or
- When necessary to provide medical information to an external medical practitioner performing an evaluation at Health and Medical Service's request.
Last Updated: October 1, 2025