Purchase Order Item Numbers

Each item on a Union Pacific Materials Purchase Order has its own specific Item Number. These item numbers also must be referenced on all:

InvoicesPacking Lists
Order AcknowledgmentsCredit Memos
Shipping NoticesCorrespondence
Delivery DocumentsAny Other Purchase Order-Related Documents

 

 

 

 

 

 

There are three types of purchase orders for materials, each distinguished by its own number series as shown below and in the attached examples: Purchase Order Example

Stock Purchase Orders (Example: NP123456ES)

NP (first two alpha characters) designates the "ship to" location (NP=North Platte)

ES(last two alpha characters) designates the buyer code for the authorized purchasing representative.

Non-Stock Purchase Orders (Example: 12345678ES)

ES(last two alpha characters) designates the buyer code for the authorized purchasing representative.

SAP Engineering Purchase Orders (Example: 4500001111)

Prefix of 45 represents Union Pacific's Engineering Department

There are three types of Purchase Order Item Numbers:

Stock Item Numbers (Example: 599-1234-0)

Stock Items are assigned unique numbers within our material system. The first seven digits identify the item, followed by a one-digit kind code designation. The kind codes are 0 for new and 3 for supplier repair or unit exchange.

Non-Stock Item Numbers (Example: 001)

Non-stock items reflect the line numbers which appear consecutively on the purchase order and consist of three digits.

SAP Item Numbers (Example: 00010)

SAP item numbers are five digits beginning with 00010, 00020, etc.