Medical Records and Confidentiality of Medical Information
In the regular course of business, Health and Medical Services maintains confidential medical records for post-offer applicants and employees in accordance with applicable federal and state laws. Copies of documentation existing in those files are not released to anyone outside Health and Medical Services, except in the following instances:
- When an employee submits a written request to Health and Medical Services which includes his/her name, employee ID, specific documents required, address where the records may be mailed, and the employee's signature.
- When Health and Medical Services receives a release of medical information form signed by the employee stating that the employee has agreed the holder of the release may receive specific documentation contained in the employee's confidential Health and Medical Services medical file.
- When Health and Medical Services receives a subpoena or other court order instructing the release of specific records.
- When relevant documents from an employee's confidential Health and Medical Services medical record are required in order to prepare an appropriate defense of Union Pacific or any of its personnel.
- When necessary to evaluate an employee's claim relating to a personal injury or illness if the employee is represented by legal counsel.
- When necessary to provide medical information to an external medical practitioner performing an evaluation at Health and Medical Service's request.
| Issued | 3/1/2011 |
| Latest | 2/1/2014 |
| Reviewed | 2/1/2014 |