Furlough Information

Furlough Communications

When an employee is furloughed they will be placed on an inactive status until business volumes return and may be recalled to work.

During your time in furlough status, your Service Unit and/or Department will be providing you with monthly system and local business updates, as well as helpful tools and information.

As a furloughed employee, you can continue to apply for internal job openings at www.UP.jobs. To view internal job postings, your UP.jobs account must be activated as an employee. If you log into your account and you can't view postings such as Right of Selections jobs or Train Crew Transfer-Employee Initiated, call OSS at (402) 544-5555 or 1-800-621-8953 to reactivate your Union Pacific user ID.

You are strongly encouraged to set up “Notify Me” alerts for the location(s) and/or job(s) that interest you. One way to set up a “Notify Me” alert is to search all current job openings. Scroll to the bottom of the page and you will see “Notify Me.” When a job opening matches an alert, you will receive an email with a link to review the job posting. If selected to interview, you will incur all expenses to interview and relocate (if required).

Furlough Benefits

Agreement employees that are furloughed will have four months continuation of health and welfare (including medical, dental, vision, EAP, and life) benefits as long as they meet the following criteria:

1. The employee has rendered three months of compensated service.
2. If the employee is not active in the National Plan at the time they are furloughed, continuation of benefits will commence the month following the month furloughed, and will continue for four months from the month last rendered compensated service.

Example: Mr. Smith last worked 10/31/2018, but was furloughed 11/2/2018. Mr. Smith will have continuation of benefits for four months beyond his date last worked which means he and his dependents will have coverage through February 28, 2019. Mr. Smith will owe the health and welfare cost sharing contribution for his benefits in November based on his October pay/work history. The health and welfare cost sharing will be deducted when he returns to work and has available funds. As long as Mr. Smith remains furloughed, he will not owe for coverage in December, January, or February.

A COBRA notice will be sent within a couple months of being furloughed for those in the National Plan (including dependents). Employees covered by Union Pacific Railroad Employee Health System (UPREHS) will receive a letter roughly the fourth month after furlough. These letters will provide information about COBRA rates (National Plan) and/or dues rates (UPREHS) as well as payment requirements for continuation of benefits coverage.

For all dependents refer to the National Plan information above.

Any questions that are not addressed above and are related to your benefits, please contact your medical coverage providers directly.

  • National Plan (Railroad Enrollment Services): 1-800-753-2692 or visit the website at http://www.ytth.com/.
  • Union Pacific Railroad Employee Health System (UPREHS): 1-800-547-0421 or visit the website at http://www.uphealth.com/.
  • Employee Assistance Program (EAP):  1-800-779-1212.

Employee Information

Furloughed employees should log in to SAP ePayroll to update personal contact information (address, phone, email, etc.) and to view paystubs/W-2s. To log in, use your TCS User ID and password. In the event you have any issues with your login, please contact OSS at (800) 621-8953.

Vacation

Employees in furlough status are automatically paid out for their unused vacation during the month of December, by December 31.

  • Train Service (TE&Y), Mechanical, and Clerical employees on furlough may request to be paid out for all or some of their unused current year vacation earlier than December. Per Labor Relations, this is allowed if the employee requests it. The only limitation is the number of days paid out cannot exceed the number of days the employees has been on leave (If the employee has been on leave for 3 weeks, we cannot pay out more than 3 weeks of vacation.) For these requests, enter a Payroll Ticket, explaining furlough status, and how much vacation in lieu they would like to be paid out. If your user ID is not active to enter a Payroll Ticket, you may contact the Payroll Call Center at (402) 544-4729 or 1 800-877-1010 during the hours of 9:00 AM - 3:00 PMT CST, Monday through Friday.  
  • Furloughed Mechanical and Clerical employees will need to request their current year vacation be paid out, otherwise it will be paid at the end of the year. Payments will only be processed monthly. Requests made by the 15th of the month will be paid on the 25th of the month.
  • Furloughed Engineering employees will not be paid vacation in lieu upon request. All furloughed Engineering employees will be paid vacation in lieu at the end of the year.
  • For ARASA employees, craft seniority will dictate how vacation in lieu requests are handled. e.g. Engineering ARASA employee with seniority ranking in other engineering zones will be treated as an engineering employee.

 

Seniority & Transfers

Intracraft Transfers (transfer work location within the same craft)
Train Service (TE&Y) employees:
1. Review the TE&Y Intracraft Transfer Policy
2. Complete and submit an online application for the posted postion under the "Train Crew - Transfer" job title on www.UP.jobs
 
Engineering, Mechanical, and Clerical employees:
1. Review the current collective bargaining agreement provisions applicable to transfers
2. Complete Non-Operating Intracraft Transfer Request Form (For Furloughed Employees) 
3a. For Engineering send the form by e-mail to ENG_TK@up.com or fax to 402-997-3953
3b. For Mechanical send the form by email NPSMechanical@up.com or fax to 402-997-3951
 
Intercraft Transfer Policy (transfer to position outside current seniority or craft):

Train Service (TE&Y), Engineering, Mechanical, and Clerical employees:  

1. Employees must obtain and complete a Request for Agreement Intercraft Transfer Form. Note: Employees are responsible for having their current nonagreement supervisor sign this document unless they are currently furloughed 
2. Employees must complete and submit an online application on www.UP.jobs. They must scan their Request for Agreement Intercraft Transfer Form and upload it in the Uploaded Documents section of the application
3. Eligible employees are invited to participate in the next steps of the hiring process depending upon the competitiveness of their qualifications and the needs of the hiring department. If invited to do so, employees must complete any required testing and an interview. If invited to a hiring session, employees must give a hard copy of their completed Request for Agreement Intercraft Transfer Form to the Human Resources manager
4. If an employee is offered a position/granted a transfer, the employee will be required to successfully satisfy all prerequisite qualifications including but not limited to a medical assessment, background investigation, and physical ability test as required for the position
 

Eligibility Threshold:

  • Safety Record
  • Discipline
  • Absenteeism Record
  • Service (Furloughed Employees are exempt from the 2 year rule)

 For seniority related questions, please contact your General Chairperson’s office.

Railroad Retirement Board

RRB Phone: 877-772-5772

Link to information on RRB benefits including potential unemployment benefits:
https://www.rrb.gov/Benefits/Unemployment

Vanguard (401K)

When an employee is furloughed, the Union Pacific 401K plan does not allow access to the 401K balance without tax penalty due to IRS regulations.  If an employee is experiencing a financial need, the employee may contact Vanguard to discuss their eligibility for a hardship withdrawal.  Vanguard will explain the taxes associated with this type of withdrawal.  

Vanguard Phone: 800-523-1188

Link to information on Vanguard:
https://www.vanguard.com/retirementplans

Employment and Income Verification Letters

For employment and/or income verification, contact uConfirm, a third party verification agency.

Email Address:
support@uconfirm.com

Phone:
Toll-Free: (866)-312-8266, option 2

Returning to Work

Visit the Return to Work website for details on what is required by Health & Medical Services to return to active status, if you are recalled to work.