The Company's Right To Audit

Most of the company's standard forms of agreement contain provisions that require its contractors to keep an accurate record of all labor, materials and other items furnished in performing work or providing services. These provisions include the right to have full access to the accounts, books and records of contractors at all reasonable times relating to the contractor's operations hereunder during the term of this agreement and for a period of three years following the completion of work or the expiration or termination of an agreement.

Documentation Required for Hourly and Salaried Employees

  • Time Sheets
    • Maintain records on a daily basis
    • Individual's name
    • Total daily hours
    • Client (Union Pacific plus other)
    • Job location
    • Equipment operated
  • Payroll
    • Hours paid: regular and overtime
    • Rate
    • Gross and net pay
    • Canceled payroll checks
    • W-2 and W-4 forms

Additional Documentation Required

  • Subcontractor/Vendor
    • Copy of vendor invoice indicating client served
    • Canceled checks
  • Equipment List
    • Owned equipment
    • Leased equipment