Receiving POs and Submitting Invoices
Union Pacific uses 3 options for receiving purchase orders and submitting electronic invoices:
| Receiving PO | Submitting Invoice | |
ORISS Lite (invoicing only) No cost (free) up to 100 invoices per year. After 100 invoices, you are changed to ORISS Full. | Transmitted via fax once daily. Please ensure that UP has an active fax number in your company profile. | Submit via ORISS. You should have a copy of your PO on hand when entering the invoice to ensure an exact match to UP's system. ORISS has no PO details. |
ORISS Full (POs and Invoicing) $300 annual subscription cost. | Transmitted via ORISS once daily. Please log into ORISS to retrieve your orders. | Submit via ORISS. PO details are visible in ORISS when entering your invoice, which reduces the change of invoice errors. |
EDI Sets up electronic feeds between your company and UP. | Transmitted via EDI on demand. Your company must have access to a Value Added Network(VAN) to support an EDI 850 transaction. | Transmitted via EDI on demand. Your company must have access to a Value Added Network(VAN) to support an EDI 810 transaction. |
- UP will fax a weekly PO report containing the previous week's POs every Monday evening.
- All PO changes and cancellations will be sent by fax.
- If the ORISS option is chosen for invoice submittal, you will need to obtain a UP Customer Assigned ID number. This number is listed as the supplier code on your purchase order copy. The number is six digits and generally begins with a zero.
- Material purchase order questions can be sent to smg@up.com. Please include your purchase order number and company name/address in any correspondence.
- Material invoice questions can be sent to smg@up.com or via telephone at (402) 544-0025. Please provide a purchase order number and your company name/address.
After the customer assigned ID number is obtained, go to the ORISS application and complete the registration. Detailed instructions are provided in this Registration help sheet. After completing the registration, you should receive an email within a few days from Transentric with your User ID and password. After receiving this information, you can invoice in ORISS.